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FORMS, GUIDES, AND TRAINING RESOURCES

Forms, Guides, and Training Resources | VFW Department of Washington

Forms, Guides, and Training Resources

Find Department forms, official guides, and training materials in one place. Use search to filter across all sections.

📄 Forms & Report23 items
Adopt-a-Unit Report (Department) Report a Post’s adopted unit for MAP eligibility.
Bond Application – Accountable Officers 2025–2026 Use for elected/appointed officer positions per election report.
Bond Application – Club/Committee 2025–2026 Use for club, canteen, or committee personnel (non-officers).
Bonding Rates 2025–2026 Current annual bond rate schedule for officers and club bonds.
Credit Card Transaction Form 2024–2025 Download, save, then complete for card payments to Department.
Delegate Fee Transaction (District & Department) Register and pay delegate fees for commanders and elected line officers.
Delegate Transaction Sheet (Post List) 2024–2025 List delegates elected in April for submission to Department.
District Articles of Incorporation (Template) Template document to incorporate a District.
District Bylaws Form (Template) Template for District bylaws; submit to Department upon approval.
District Commander’s Report 2025 Report attendance and business after each District meeting.
District Inspection Form & Instructions (Dept) Fillable District inspection packet and guidance.
District Public Servant Rollup Report Summarize District-level Public Servant submissions.
Increase to Bond During Policy Term Use to raise coverage amount mid-term; pay the difference.
Membership Department Order Form Order membership materials through Department.
National Adopt-a-Unit Report (Formstack) Submit at least one report annually for adoptions to remain active.
Post Articles of Incorporation (Template) Template document to incorporate a Post.
Post Bylaws Form (Template) Template for Post bylaws; email to adj@vfwwa.net after approval.
Post Inspection Package (Fillable) (Dept) Official Department post inspection packet (digital only).
Post Inspection Report – Interactive (Dept) Alternate interactive post inspection template.
Post Public Servant Rollup Report (Fillable) Summarize Post-level Public Servant submissions.
Travel Expense Voucher 2025–2026 Save file locally before entering data; email to Department.
Trustees’ Report of Audit – PDF (Dept ‘no zeros’) Fillable audit form; do not enter zero lines where not applicable.
Trustees’ Report of Audit – XLS (Dept ‘no zeros’) Spreadsheet version of the trustees’ audit form.
📘 Officer & Program Guide30 items
Amendments & Resolutions Manual (National) Prepare and route amendments and resolutions correctly.
Ceremonial Rifles, Ammunition & Equipment (National) Policy and procedures for conditional donations and usage.
Chaplain’s Handbook (National) Reference for serving as a successful Chaplain.
Commander Guide 2025–2026 (Dept) Department command guide with duties, planning tips, and timelines.
Community Service Best Practices (Dept page link) Guide to planning and reporting effective community service.
Cross of Malta and Logo Usage (National) Brand standards for VFW insignia and logo reproduction.
CSR Electronic Submission – Slide Deck (Dept) Slides for submitting Community Service Reports online.
District Commander – Leadership Duties & Responsibilities Overview of District command expectations and best practices.
Guide to Disciplinary Action (Article IX) (National) Step-by-step guide for Article IX actions.
Leadership & Development Manual (National) Leadership principles and tools for VFW leaders.
M1 Garand Operation & Maintenance (CCDC-AC) Official handling and maintenance guide.
M1 Garand Training (US Army site) Additional resources on operation, safety, and maintenance.
National Chaplain Website Central hub for Chaplain resources, training, and forms.
New Member Guide (Template) Editable template to onboard new comrades at your Post.
New Post Development & Revitalization Manual (Dept) Steps and tools to start or revitalize a Post.
Officer Responsibilities – Admin Policy & Procedures (National) Role-specific responsibilities and administrative procedures.
Officer’s Responsibilities (PDF – Dept page link) Quick reference for officer duties (downloadable).
Parliamentary Procedure (PDF – Dept page link) Reference sheet for basic parliamentary procedure.
Post Suspension Guide (National) Process for suspending a Post when necessary.
Programs Leadership Reference Guide (National) At-a-glance guide to VFW programs and responsibilities.
QM Guide – Federal Tax Information (National) Tax responsibilities, filings, and IRS essentials.
QM Guide – Financial Reporting (National) Uniform System of Post Records/Accounts and reports.
QM Guide – Introduction (National) How the QM series fits together and where to start.
QM Guide – Member Services & Dues Processing (National) Processing dues and membership service requests.
Quartermaster Guide 2025–2026 (Dept) Department QM manual for finances, dues, reporting, and records.
Trustees Guide for Proper Audit 2025–2026 (Dept) Department walk-through of a compliant quarterly audit.
Values-Based Leadership (Presentation) Leadership principles shared by former VA Secretary McDonald.
VFW Riders National Policy – Fillable Forms Fillable version of required forms for Riders units.
VFW Riders National Policy (PDF) Standards and purpose of VFW Riders.
VFW/Aux Joint Memorial Service (Contemporary) Guidance for joint memorial services.
🎓 Training the Trainer5 items
Inspector’s Guide – Trainee Participant workbook for inspector trainees.
Inspector’s Guide – Trainer For instructors leading inspector training.
Leading Your Organization – PowerPoint Slide deck for trainers delivering the session.
Leading Your Organization – Trainee Handout Handout to accompany leadership training.
Leading Your Organization – Trainer Guide Facilitator guide for leadership workshops.
🎥 ScholarsApp Training Series8 items
Guide for Students – Patriot’s Pen (PDF) – Dept Student steps for Patriot’s Pen in ScholarsApp.
Guide for Students – Voice of Democracy (PDF) – Dept Student steps for Voice of Democracy in ScholarsApp.
How to Add a Judge (Video) – Dept Add and manage judges in ScholarsApp.
How to Promote & Certify Applications (Video) – Dept Advance entries and complete certification steps.
Post Chairman Overview (Video) – Dept Add applications and assign judges step by step.
ScholarsApp Homepage Official platform website for scholarship submissions.
Transfer Applications & Set Time Zones (Video) – Dept Move applications and configure time zones.
View Scholarship Applications (Video) – Dept Locate, review, and manage entries in the system.
🎞️ Training Videos & Webinar9 items
Challenging a VFW Member’s Eligibility Do’s and don’ts for eligibility challenges.
Conducting a VFW Post Meeting – Closing Understand the closing ceremony and order.
Conducting a VFW Post Meeting – Opening Walk-through of the Post opening ritual.
Conducting a VFW Post Meeting (Ritual & Ceremony) How to run a meeting using VFW ritual.
Election Report & Convention Mailing What the Quartermaster mailing includes and deadlines.
ID.me – Introduction What ID.me is and how it protects OMS accounts.
ID.me – Resetting Your Password How to reset your ID.me credentials.
ID.me – Sign Up Create an ID.me and link to VFW OMS.
Submitting Post Bylaws & Articles of Incorporation Draft, adopt, and submit governing documents properly.
⚖️ Parliamentary Procedure Training Series15 items
Challenge Announced Results of a Voice Vote How to question the chair’s result on a voice vote.
Dealing with Disruptive Members Maintain order when members are out of line (RONR and bylaws).
Governing Documents & Rules Charters, statutes, bylaws, and standing rules overview.
How to Close Debate Tools to end discussion and proceed to a vote.
How to Make & Handle Motions Present, second, state, debate, and vote correctly.
Misconceptions of the Second What a second really does and when it’s required.
Motion to Commit Send a motion to a committee for further work.
Motion to Take from the Table Revive a tabled motion for renewed consideration.
Nominations & Elections Run fair elections aligned with RONR and VFW rules.
Presiding Officer Vote When the chair may or may not vote.
Request for Meeting Minutes Properly request and access the minutes.
Suspending the Rules When, why, and how to suspend rules.
Tabling a Motion Correct use of the motion to lay on the table.
Taking a Vote Consistent language and steps for accurate voting.
Unnecessary Committee Reports & Shortening Your Meeting Remove time-wasting reports from your agenda.