Forms, Guides, and Training Resources

Report a Post’s adopted unit for MAP eligibility.

Register and pay delegate fees for commanders and elected line officers.

List delegates elected in April for submission to Department. Earlier edition — confirm applicability before use.

Template document to incorporate a District.

Template for District bylaws; submit to Department upon approval.

Report attendance and business after each District meeting. Earlier edition — confirm applicability before use.

Fillable District inspection packet and guidance.

Summarize District-level Public Servant submissions.

Order membership materials through Department.

Submit at least one report annually for adoptions to remain active.

Template document to incorporate a Post.

Template for Post bylaws; email to adj@vfwwa.net after approval.

Official Department post inspection packet (digital only).

Alternate interactive post inspection template.

Summarize Post-level Public Servant submissions.

Save file locally before entering data; email to Department.

Fillable audit form; do not enter zero lines where not applicable.

Spreadsheet version of the trustees’ audit form.

Prepare and route amendments and resolutions correctly.

Policy and procedures for conditional donations and usage.

Reference for serving as a successful Chaplain.

Department command guide with duties, planning tips, and timelines. Earlier edition — confirm applicability before use.

Guide to planning and reporting effective community service.

Brand standards for VFW insignia and logo reproduction.

Slides for submitting Community Service Reports online.

Overview of District command expectations and best practices.

Step-by-step guide for Article IX actions.

Leadership principles and tools for VFW leaders.

Official handling and maintenance guide.

Additional resources on operation, safety, and maintenance.

Central hub for Chaplain resources, training, and forms.

Editable template to onboard new comrades at your Post.

Steps and tools to start or revitalize a Post.

Role-specific responsibilities and administrative procedures.

Quick reference for officer duties (downloadable).

Reference sheet for basic parliamentary procedure.

Process for suspending a Post when necessary.

At-a-glance guide to VFW programs and responsibilities.

Tax responsibilities, filings, and IRS essentials.

Uniform System of Post Records/Accounts and reports.

How the QM series fits together and where to start.

Processing dues and membership service requests.

Department QM manual for finances, dues, reporting, and records. Earlier edition — confirm applicability before use.

Department walk-through of a compliant quarterly audit. Earlier edition — confirm applicability before use.

Leadership principles shared by former VA Secretary McDonald.

Standards and purpose of VFW Riders.

Fillable version of required forms for Riders units.

Guidance for joint memorial services.

Participant workbook for inspector trainees.

For instructors leading inspector training.

Slide deck for trainers delivering the session.

Handout to accompany leadership training.

Facilitator guide for leadership workshops.

Student steps for Patriot’s Pen in ScholarsApp.

Student steps for Voice of Democracy in ScholarsApp.

Add and manage judges in ScholarsApp.

Advance entries and complete certification steps.

Add applications and assign judges step by step.

Official platform website for scholarship submissions.

Move applications and configure time zones.

Locate, review, and manage entries in the system.

Do’s and don’ts for eligibility challenges.

How to run a meeting using VFW ritual.

Understand the closing ceremony and order.

Walk-through of the Post opening ritual.

What the Quartermaster mailing includes and deadlines.

What ID.me is and how it protects OMS accounts.

How to reset your ID.me credentials.

Create an ID.me and link to VFW OMS.

Draft, adopt, and submit governing documents properly.

How to question the chair’s result on a voice vote.

Maintain order when members are out of line (RONR and bylaws). Video unavailable pending confirmation. Contact the Department Adjutant for assistance.

Charters, statutes, bylaws, and standing rules overview.

Tools to end discussion and proceed to a vote.

Present, second, state, debate, and vote correctly.

What a second really does and when it’s required.

Send a motion to a committee for further work.

Revive a tabled motion for renewed consideration.

Run fair elections aligned with RONR and VFW rules.

When the chair may or may not vote.

Properly request and access the minutes.

When, why, and how to suspend rules.

Correct use of the motion to lay on the table.

Consistent language and steps for accurate voting.

Remove time-wasting reports from your agenda.