2026–2027 membership year: Use the current forms, orders, and program instructions on the linked Department pages. Deadlines and editions can change during the year.
Review current All-State requirements →
Get started
What do you need to do?
Use the shortcuts below for the most common administrative tasks.
01 / FORMS
Find an official form
Inspections, audits, officer guides, bylaws templates, and reports.
Open resource library →
02 / FINANCE
Calculate bonding
Check rates, complete questionnaires, and follow payment steps.
Bonding calculator →
03 / REPORTING
Report community service
Learn what qualifies, how to submit, and how to track activity.
CSR instructions →
04 / GOVERNANCE
Check official direction
Read published General Orders and administrative notices.
Read General Orders →
Official Department resources
The right information, in the right place.
These links take you to the existing pages that maintain authoritative instructions, current forms, and reference materials.
01
Governance & policy
Understand the rules that guide Post and District decisions, officer responsibilities, and Department expectations.
02
Financial controls & compliance
Keep bonds, financial records, Trustee audits, inspections, and required administrative documentation in order.
03
Forms, reporting & submissions
Find election-related guidance, templates, program paperwork, reporting procedures, and submission instructions.
04
Officer development & training
Help Commanders, Quartermasters, and other officers build the skills needed for effective leadership.
05
Performance & recognition
Use official program guidance to coordinate membership, training, community service, and reporting goals.
06
Officer references & templates
Get practical materials for bylaws, incorporation, leadership roles, meetings, and Quartermaster work.
Role-specific priorities
Keep your Post or District on track.
Use these operating checklists as starting points. Official Department instructions and the applicable VFW governing documents control the details.
For Post officers
Review current General Orders, Department policies, and officer duties.
Maintain officer bonding, inspection readiness, financial records, and quarterly Trustee audits.
Keep election reports, delegates, meeting records, and required paperwork current.
Report qualifying community service and advance program entries through the required process.
Complete applicable training and monitor All-State and All-American requirements.
Open Post forms & officer guides →
For District officers
Coordinate Post support, inspections, training, and consistent communication across the District.
Maintain District bonding, elections, meeting records, and financial accountability.
Prepare District Commander reports and District audits using current Department instructions.
Manage judging, program rollups, and timely District-to-Department submissions.
Track applicable All-State and All-American criteria and help Posts meet requirements.
Open District forms & reporting guides →
District-to-Department routing
Where do I submit?
Use the correct recipient so awards and program materials are tracked and routed without unnecessary delays.
All-State program submissions
District → Department Adjutant. Send qualifying District-level All-State award submissions to the Department Adjutant.
Email adj@vfwwa.net
Other program submissions
District → Department Chairman. For programs outside the Department All-State Program, follow the program page and submit to the appropriate Department Chairman.
Check official routing instructions →
Important: This routing applies to District-to-Department submissions. Post-to-District deadlines, required online systems, and program-specific procedures still apply.
Which awards use the All-State District-to-Department route?
Voice of Democracy; Patriot’s Pen; Youth Essay; Teacher of the Year (all levels); Public Servant Awards (law enforcement, firefighter, EMT, 911 operator, and bomb technician); Veteran of the Year; Scout of the Year; Chaplain of the Year; Humanitarian Award; and Publication Award. Check current individual award pages for requirements and deadlines.
View full submission guidance →
