Veterans of Foreign Wars - [Post Number]
Standard Operating Procedure: Lifetime Achievement Award
1. Purpose
This Standard Operating Procedure (SOP) outlines the process for nominating, selecting, and presenting the VFW Lifetime Achievement Award within [Post Number]. This award recognizes VFW members who have demonstrated exceptional and sustained contributions to the VFW, their community, and the principles of patriotism and service.
2. Eligibility
- Must be a current, active member in good standing of the VFW [Post Number] for a minimum of (XX) years.
- Must have demonstrated consistent and significant contributions to the VFW through active participation in programs, leadership roles, and/or volunteer efforts.
- Must have a record of dedicated community service and embody the values of the VFW.
- Must have an honorable discharge from the U.S. Armed Forces.
- Prior recipients are not eligible.
3. Nomination Process
- Nomination Period: Nominations will be accepted from [Start Date] to [End Date] annually.
- Nomination Form: A standardized nomination form (Appendix A) must be completed by the nominator.
- Submission: Completed nomination forms and supporting documentation must be submitted to the VFW Post Adjutant or designated committee member.
- Nominator Requirements: The nominator must be a current, active member in good standing of the VFW [Post Number].
- Confidentiality: All nominations will be treated confidentially.
4. Selection Committee
- Composition:
- Post Commander (Chairperson)
- Post Senior Vice Commander
- Post Junior Vice Commander
- Post Quartermaster
- One additional member selected by the Post Commander (preferably a past Post Commander)
- Responsibilities:
- Review all submitted nominations and supporting documentation.
- Evaluate nominees based on the eligibility criteria.
- Conduct interviews with nominees if deemed necessary.
- Select one recipient for the Lifetime Achievement Award.
- Maintain confidentiality throughout the selection process.
5. Selection Criteria & Scoring
The Selection Committee will evaluate nominees based on the following criteria, using a scoring system (1-5, 5 being highest):
- VFW Service (40%): Membership years, leadership roles, program participation, and contributions to Post activities.
- Community Service (30%): Volunteer work, local organization involvement, and community contributions.
- Patriotism & Values (20%): Commitment to patriotism, civic duty, and VFW values.
- Overall Impact (10%): Significance and lasting impact of contributions.
6. Award Presentation
- Timing: Presented at the [Post Event] on [Date].
- Award Components:
- Framed certificate
- [Specify Gift]
- Public recognition
- Presentation Protocol: Delivered by the Post Commander with a speech highlighting accomplishments.
7. Responsibilities
- Post Commander: Forms and chairs the Selection Committee, approves selection, presents award.
- Post Adjutant: Receives nominations, ensures completeness, supports committee.
- Selection Committee: Reviews nominations, conducts interviews, selects recipient.
- Public Relations Officer: Coordinates media coverage (if applicable).
8. Review and Revision
This SOP will be reviewed and revised annually by the Post Commander and the Executive Committee.
